Life Sciences Week Privacy Notice
Last updated 1.6.25
Life Sciences Week values the personal information you provide to us and will only use it in ways you would reasonably expect. This Privacy Notice explains how we collect, use, and protect your personal data, and the rights you have under UK data protection law (UK GDPR and Data Protection Act 2018).
If you have any questions, or would like to change how we use your information, please contact our Data Protection Lead:
Email: info@lifesciencesweek.co.uk
Postal address: Life Sciences Week, Grosvenor House, 11 St Paul’s Square, Birmingham, B3 1RB
1. How we collect your personal information
We collect information when you:
- Register your interest in Life Sciences Week on our website
- Register for our events via our website
- Submit a nomination via our website
- Make a payment for an event or service
- Contact us by phone, email, or post
- Meet one of our team in person
2. What personal data we collect
Depending on your interaction with us, we may collect:
- Name, position, and contact details (email, phone, address)
- Organisation name and address (if applicable)
- Details of events or sessions you register for
- Details submitted as part of a nomination, including information about the nominator and nominee
- Payment details (processed securely via our payment provider – we do not store your full card information)
- Communication history with us
We do not collect sensitive (“special category”) data unless required for specific event accessibility needs, in which case we will explain why it is needed and how it will be used.
3. How we use your personal data
We use your information to:
- Process your event bookings and payments
- Communicate important event information
- Process and assess nominations submitted through our website
- Respond to your enquiries
- Send you relevant updates or future event information (you can opt out at any time)
- Meet our legal and regulatory obligations
Our lawful bases for processing are: contract performance, legal obligation, and legitimate interests. Where required, we will seek your consent.
4. Sharing your data with event partners
Some events listed in our programme are hosted or delivered by trusted third-party partners. If you register for one of these events, we will share your registration details (such as your name and contact information) with the event host so they can manage attendee numbers, provide access to the venue, and ensure the event runs smoothly. We will only share the minimum information necessary for these purposes and the host is required to handle your data in accordance with UK data protection law.
5. Payments
All online payments are processed by trusted third-party providers such as [Stripe]. These providers handle your card details securely in accordance with PCI-DSS standards. We never store your full payment information on our systems.
6. How we protect your information
We store personal data securely within the UK or European Economic Area (EEA). We do not sell or rent your information to third parties. We may share data with trusted service providers (e.g. event venues, IT providers) where necessary to deliver our services, under strict confidentiality agreements.
7. Data retention
We keep your personal data only for as long as necessary to fulfil the purposes we collected it for, including any legal, accounting, or reporting requirements. This is usually up to 6 years for financial records, in line with HMRC requirements, and shorter for marketing data unless you remain subscribed.
8. Your rights
You have the right to:
- Access the data we hold about you
- Correct inaccurate information
- Request erasure of your data (“right to be forgotten”)
- Restrict or object to certain processing
- Withdraw consent (where applicable)
- Lodge a complaint with the ICO (ico.org.uk)
To exercise these rights, email us at info@lifesciencesweek.co.uk
9. Cookies
We use cookies to understand how our site is used and improve your experience. You can adjust your browser settings to refuse cookies, but this may limit site functionality.
10. Third-party websites
Our website may contain links to external sites. We are not responsible for their privacy practices, so we recommend you read their privacy policies before providing personal data.
11. Updates to this Privacy Notice
We may update this notice from time to time. Any changes will be posted on our website, with the “last updated” date shown at the top. Significant changes will be communicated directly where possible.
If you continue to use our services after any updates, you agree to the revised terms.
